Hybrid Board Meetings


The spread of the disease, despite the desire of many board members to resume in-person meetings, has forced us to to meet online. This hybrid model is not going away and boards must figure out a way of running effective meetings that can accommodate both in-person as well as remote attendees.

To keep meetings productive, the chair of the board needs to stick to the agenda and give clear guidelines. Digital tools can also speed up meeting processes by permitting attendees to work through tasks more quickly. Furthermore, it’s essential that both in-person and remote attendees receive the same material in advance. This could include any documents or slides that are used during the meeting as in addition to any notes or information that was distributed in advance.

Prioritizing engagement will ensure that everyone is on the same page in hybrid meetings. It is crucial to ensure that the virtual platform functions correctly and that all links have been downloaded and clicked before the meeting begins. The presence of a staff member log into the meeting to supervise these functions will help you to recognize and address any issues early.

In the same way it is beneficial to turn off the microphone when you’re not talking will eliminate background noises and echos. This will allow everyone to concentrate on the topic that is in front of them. It’s also a good idea to close extra tabs and stop any videos or music before starting the meeting. A board management software that has accessibility features will help make your meeting more accessible for those who have hearing, speech or vision impairments.

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