When you host meetings online, the potential for technical issues is a lot. One of your board members may have a slow connection to the internet, or his battery could be dead during the meeting. It is a good idea to ask remote attendees to test their devices prior to the meeting. Also you can offer them training and assistance so that they are able to use your board portal before the actual meeting actually takes place.
In addition to the basic features, you should look for a meeting room that is digital with high levels of security and conformity. The top online board portals will protect your data at the server financial data safe level, and you can also customize access to documents for different users.
Another important feature is the capability to record votes. Recording vote results in your virtual meeting room will ensure accountability and transparency, as opposed to the traditional show of hands system. It also will reduce the time spent on board resolutions, and increase the efficiency in your meetings.
Even if your attendees aren’t tech-savvy, the software should be easy to use and comprehend. It must also be compatible with all platforms such as smartphones and tablets. Additionally, it must offer a printer-friendly format. Some board members prefer to print documents or presentations for a variety of reasons. Chat functions should be readily available in the digital boardroom to facilitate rapid collaboration.